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With billing software, you can ensure that bills are sent out promptly and accurately, while also decreasing the number of times an error will occur (e.g., incorrect amounts, duplicate billing, etc).

Billing software offers many benefits, but there are some essential reasons you should consider implementing this type of program. You will be able to free up valuable time that can be spent developing your business,and reducing administrative overhead, allowing your staff to focus on more important tasks. Additionally, billing software provides an opportunity to access and analyse your customer billing history. By utilizing the historical data generated by your billing software, you can make informed decisions regarding pricing, tracking sales cycles, and tracking revenue growth.

1. Billing software allows for accurate invoicing through automated calculations and pre-built templates to eliminate human error on invoices created manually.

2. Fast and easy invoicing, tracking payments due, and automated reminders to clients save many hours of labour for business owners.

3. Billing software digitally stores every record in accordance with Revenue Canada Tax Rules, ATO Rules and GAAP Reporting.

4. Timely invoicing and tracking of payments will generate more timely cash collections.

5. Additional features of EasyBill include real-time dashboards, fully customizable templates, and integrated with popular Accounting Software.

 Features and functions of an Advanced Billing System

Most Advanced Billing Systems (eg. EasyBill) consist of many features to fulfil business requirements.

– Create and personalize invoices with your business logo, custom fields, and terms of payment.

– Perfect for Subscription based businesses, billing software can automate the invoice creation process at recurring intervals.

– Track all paid, pending and overdue invoices and quickly receive a confirmation of payment and reconciliation.

– Support for multiple currencies and calculating taxes for businesses with international operations reduces compliance risks.

– Safely keep all customer information, and keep records of past billing.

How EasyBill enhances the process of invoicing clients

If you are just starting your company or growing your existing business, then EasyBill has everything you need to make billing your customers simple.

Set Up is Easy

There is no need to have an extensive background in IT or programming, as there is a very easy process for setting up your EasyBill account. Most of our users will have started sending invoices to their clients within a few minutes of signing up for an account!

Invoice Template Selection

No matter what type of invoice template you require, we have a large variety of templates to choose from, all of which can be modified to suit your brand by inserting your business details, logo, or legal disclaimers.

The Most Automated Way to Bill

Many of the automation features EasyBill provides include: recurring invoices, automated reminders for payment, scheduled billing, and automated calculations of tax owed.

Easy Bill Is Available Anywhere You Have Internet Access

Since EasyBill is available online, you can visit the EasyBill dashboard to view and send invoices no matter where you are (home, travel, etc.).

Security and the Safety of Your Data

Our security features to protect your financial information include: encryption, safe storage of all your information on secure servers, and two-factor authentication.

Receive Reports and Dashboards in Real Time

Having access to dashboards that show real-time information about sales trends, payments from customers, and cash flow, will assist you in making informed decisions about your business.

Scalable for Businesses of All Sizes

Whether you have 1 or 1,000 customers, EasyBill will grow with you and run at the same speed regardless of how big your customer base is.

Who Can Use Billing Software?

While billing software is not only used by accountants; it will help small and mid-sized companies (SMEs).

The majority of SMEs are not able to Bill clients using manual methods.

EasyBill’s Advantages to Business

1. Saving Time – By removing repetitive billing duties and allowing companies to put their focus on the growth of the company and customer satisfaction.

2. Increasing Accuracy – With automated calculations and validation checks, miscalculations, missed taxes and duplicate invoices do not happen anymore.

3. Enhancing Cash Flow – With timely reminders and automatic follow up, EasyBill can assist in reducing the volume of overdue invoices.

4. Providing Better Insight into the Business – By pulling together reports that highlight trends, forecast revenue and analyze customer payment history, managers instead can make better informed decisions.

5. Establishing a Professional Brand – A well-designed invoice gives a sense of professionalism and increases the likelihood that an invoice will be paid on time when it is well branded.

How to Choose the Best Billing Software

Choosing a billing solution is a strategic business decision; therefore, when choosing your billing software, look for:

1. Intuitive User Interface – A great solution should be easy for your employees to navigate, which will improve employee adoption and training.

2. Essential Features – You want to be certain to include essential billing features such as invoicing, automation, multi-currency, reporting, and integration.

3. Reliability – Your billing system must be able to grow alongside your company and not become outdated once your company begins to expand into new areas.

4. Data Security – Your financial data must be stored using industry best practices for securing sensitive financial information and must also comply with the data protection laws applicable to your country.

5. Quality Customer Support – Quality customer service will make it easier for customers to get help when they need it and will help improve the amount of customer satisfaction.

 Getting Started with EasyBill – A Step-by-Step Guide

The process of getting your billing system set up with EasyBill is simple. Follow these steps:

1. Sign Up for Your Account and Create Your Profile: Visit the EasyBill site and register for an account. When creating your profile, fill out your business details. You can also add your business’s name and website if applicable.

2. Add Your Products and Services: Next, you’ll want to upload your product list and/or services with pricing included. EasyBill offers the ability to bulk upload product/service information for faster processing.

3. Customize Your Invoice Templates: This is where you can add your company logo and include any relevant terms and conditions inside. You can also create templates specific to certain types of customers.

4. Add Customers: You can either import your customer list from Excel or input new customers manually into EasyBill.

5. Create Your First Invoice: Once you have completed your profile and set up your customers, you can easily select the customer, products/services, and create an invoice in less than 60 seconds.

6. Set Up Automations: You can set up recurring invoices, automatic reminders for overdue invoices, and create automatic follow-up messages regarding payments.

7. Track Payment Status: You can view at a glance the payment status of each invoice you’ve created. You can see the status of invoices you’ve created in easy-to-read summaries from your EasyBill dashboard.

Most Commonly Asked Questions About Billing Software

Is It Easy to Use? 

Billing software nowadays is much different than it used to be. EasyBill has developed its product to be extremely user-friendly, so no prior accounting experience is necessary to use the software.

Can It Integrate with My Accounting Program? 

Yes! Most billing applications integrate with a variety of popular accounting and payment programs.

Does It Feature Multiple Currency Support? 

Yes, absolutely! The EasyBill application has advanced multi-currency support and is fully compliant with all local and country-based tax rules.

Final Thoughts

Many people think that billing is one of the most straightforward and mundane functions of running any business. However, in actual fact, billing has an enormous influence on many aspects such as cash flow, customer service, operational efficiency, and so on. Transitioning from manual billing systems (i.e., paper invoices) to smart software-based invoice generation/collections has been regarded as a true “step” in the transformation of the way that businesses operate.

EasyBill inventory and accounting software is a groundbreaking cloud-based billing system developed specifically for use by companies looking to automate their billing process to increase accuracy, ensure compliance, and accelerate the growth of the business. Utilizing the EasyBill platform, organizations can easily create customized invoices and collect payments, retrieve payments from bank accounts automatically via API connection, or print invoices as needed; track payment history in real-time; leverage automatic payment notifications; or maintain complete invoice collections history. In fact, EasyBill has become a must-have for organizations that want to become digitally enabled in their billing.

If your organization is currently using spreadsheets or manual invoice processing methods, this is your opportunity to change that and begin focusing more of your time and resources on growing your business using the EasyBill solution.